SPH Standard Operating Guidelines

Employee Announcements

SPH Employee Announcements serve the purpose of informing all WVU School of Public Health employees (and students, when appropriate) when faculty and staff members have joined or left the SPH.

Faculty and Staff Arrival/Departure

Within three days (if possible) of the new employee beginning work or prior to an employee’s last day:

  • The Department Chair or department designee will create and send an announcement to their department and CC the SPH Director of Marketing and Communications.
  • The SPH Director of Marketing and Communications will publish that communication (with any necessary minor edits for clarity and consistency) to the SPH internal news page/SPH Hub. 
  • The same announcement will be included in the following week’s ENEWS.
  • Department AAs will add and remove departmental faculty and staff to and from the HSC Directory.
  • SPH IT will adjust the appropriate listservs accordingly.

Chair or Leadership Arrival/Departure

Within three days (if possible) of the new employee beginning work or prior to an employee’s last day:

  • The Dean’s office will create and send an announcement and send it to the SPH faculty and staff listserv.
  • The same announcement will be included in the following week’s ENEWS.
  • The Dean’s Office AA shall work with the Department AA to ensure the employee is added to or removed from the HSC Directory.
  • SPH IT will adjust the appropriate listservs accordingly.

Center Employee Arrival/Departure

Within three days (if possible) of the new employee beginning work or prior to an employee’s last day:

  • If a Center employee’s primary position is with the center (and not another department within the School of Public Health), the Center Director or center designee will create and send an announcement to their unit and CC the SPH Director of Marketing and Communications.
  • If the employee’s primary position is with another department in SPH, please refer to Faculty and Staff Arrival/Departure guidelines above.
  • The SPH Director of Marketing and Communications will send that communication (with any necessary minor edits for clarity and consistency) to the SPH faculty and staff listserv.
  • The same announcement will be included in the following week’s ENEWS.
  • Center designee will add and remove Center employees to and from the HSC Directory.
  • SPH IT will adjust the appropriate listservs accordingly.

Sample Announcements

ARRIVALS:

Department of Epidemiology (FACULTY EXAMPLE)

Toni Marie Rudisill, MS, PhD, recently joined the Department of Epidemiology as a Research Assistant Professor. Dr. Rudisill graduated with her PhD in Epidemiology from West Virginia University in 2015. After graduation, she worked as an Epidemiologist at the West Virginia
University Injury Control Research Center. Prior to her time at WVU, Dr. Rudisill spent nearly a decade working in public health as a scientist in state government. Dr. Rudisill’s current research focuses on the relationship between substance use, transportation safety, and health policy. She also has an interest in spatial and environmental epidemiology.

Dean’s Office (STAFF EXAMPLE)

Jennifer Sherrod joined the School of Public Health in a permanent, full-time capacity as Administrative Associate in the Dean’s Office, effective August 28. She is located in the Dean’s suite on second floor, room 2267.

DEPARTURES:

Department of Biostatistics (STAFF EXAMPLE)

Taron Dick, MS, a 2017 SPH graduate, has been working in the Department of Biostatistics as a Data Analyst. Taron’s last day with WVU will be Feb. 2, 2018. He has accepted the position of Senior Clinical Data Specialist at Mylan.

 

Last reviewed/updated: 4/1/2019

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