Guidance for Health Sciences on the purchasing and shipment of computer supplies

Recently, WVU’s Procurement, Contacting and Payment Services (PCPS) team developed updated employee guidance on the purchasing and shipment of office and computer supplies.

All computer supplies (e.g., laptops, towers, monitors, tablets, keyboards, mice, webcams, computer speakers, etc.) for remote, hybrid and on-site employees must continue to be purchased through Mountaineer Marketplace. Using a PCard to purchase these items is not permitted and will be considered a violation unless an exception is granted by PCPS.

Additional guidance regarding the purchase of computer hardware and software by all Health Sciences employees includes:

• All computers purchased using Health Sciences funding MUST be shipped to the HSC Help Desk for imaging and registration. Please review the list of HSC Standard Equipment Recommendations.
• Tickets can be submitted to purchase equipment from the standard equipment list.
• The HSC Help Desk will create a cart, with a Health Sciences shipping address. and assign the cart to the person who submitted the ticket request. The appropriate funding string must be provided to submit the purchase.
• To purchase items not included on the standard equipment list, contact the HSC Help Desk at itpurcahsing@hsc.wvu.edu or visit the WVU IT Help Center to submit a request.

ITS approval is required for ALL technology-related purchases. This includes:

• Software, hardware, consulting services, etc.
• Catalog/punchout items
• Items on contract
• Streaming services – also requires pre-approval from PCPS.

Thank you for following these updated policies when purchasing office and computer equipment. Visit the PCPS website for more information and to read the full guidance. Contact the PCPS team at pcps@mail.wvu.edu or 304-293-5711 with any questions.