SPH Standard Operating Guidelines

Sabbatical Application Process

The sabbatical application process involves initial discussions with your department chair, completing necessary forms, obtaining approvals, and submitting your application through Digital Measures. Follow these steps carefully to ensure a smooth and successful application.

Step 1:

During your annual one-on-one meeting, discuss your interest in taking a sabbatical with your department chair.

Step 2:

Complete the "Notification of Intent to Apply for a Change in Status" form, available on the school's Standard Operating Guidelines webpage: https://publichealth.hsc.wvu.edu/sph-standard-operating-guidelines/forms/.

Step 3:

Submit the completed "Notification of Intent to Apply for a Change in Status" form according to the provided directions.

Step 4:

Review the sabbatical information on the WVU faculty website: https://faculty.wvu.edu/rules-policies-and-procedures/sabbatical-leave. Then, complete the official sabbatical leave application form, which is linked on that page.

Application Submission Process

Step 5:

Review the application requirements. The university application is comprehensive and asks about your planned activities and funding sources.

Tip: The Business Office can assist you with the funding section of your application.

Step 6:

Check the due dates. The first page of the application provides all important deadlines. Be sure to submit your application on time.

Step 7:

Prepare your application packet, which should include: 

  • The completed application form
  • Your Sabbatical Leave Narrative
  • Your current CV

Important Reminder: Before uploading your documents to Digital Measures, ensure that your application has received all required approval signatures, including those from your department chair and dean.

Step 8:

Submit your application through Digital Measures: 

  • Log into your Digital Measures account.
  • Navigate to: Archived Reports and Documents > Other Submissions.
  • Click Add New.
  • Select Application for Sabbatical from the drop-down menu.
  • Upload all three documents (application form, narrative, CV).

Step 9:

After your sabbatical, you will upload your Sabbatical Report in the same section under Other Submissions.

 

If you need any assistance with the sabbatical application process, please contact Crystal Rhodes at crystal.rhodes@hsc.wvu.edu.